1. Capture
- everything from brain goes into inbox
- have as few inboxes as possible to reduce places to look
- as new thoughts, tasks, and other clutter comes up- add it to inbox
If just starting out review the Trigger List to empty brain of all loose clutter
2. Clarify
- If it will take < 2 minutes just do it
- If it can be delegated -> Delegate it
- If it's non-actionable file it in correct place or delete it
- If it needs to be done at a specific time- give it a due date
- If its no longer actionable -> delete
- If it requires more than one step -> create project -> assign next step to project
3. Organize
- tasks are then organized as one-offs, repeating, agenda items to discuss with people, etc..
- each of these should live in an easy to access place
- tasks can be sorted with contexts which signify where they can be done
The organizing and clarifying process happen together. Organizing should fit your personal needs.
4. Engage
- Do the tasks using the systems in place
- Check contexts - when on the computer open the #computer context, for home work check #home
Review Weekly
To align on goals and projects, clear out stale tasks etc
References
Getting things done todoist, accessed 9/22/23